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Google Storage Update
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  • Google Shared Drive Update

Google Shared Drive Update

May 13, 2022

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UITS restored the creation of new Google Shared Drives under limited circumstances. Based on feedback about Google My Drive users storing institutional data in personal accounts, the Google Storage task force decided to provide a simple option for moving large amounts of data from personal accounts to appropriate institutional storage locations.

 

The creation of new Google Shared Drives is restricted to the following options:

  • To simplify the process of migrating institutional data to Microsoft Teams
  • For users who want to pay for storage in Google

 

To create a Google Shared Drive to move data from Google My Drive to Microsoft Teams, do the following:

  1. Choose “I will delete data myself” in the My Drive Migration Survey
  2. Use the institutional storage request form  to create a new Google Shared Drive and select “Google Shared Drive (GSD) – Migration GSD”
  3. Manually move your data from Google My Drive to Google Shared Drive
  4. If applicable, create a Microsoft Teams storage space using the institutional storage request form
  5. When your migration is scheduled, you will receive a notification from the Google Storage task force

 

To purchase space in Google Shared Drive using a new Google Shared Drive, do the following:

  1. Choose “I would like to pay for storage is a Google at IU Shared Drive” in the My Drive Migration Survey
  2. Use the institutional storage request form to create a new Google Shared Drive and select “Google Shared Drive (GSD) – Paid GSD”
  3. Manually move your data from Google My Drive to Google Shared Drive
  4. You will receive a notification with information about paying for Google Shared Drive

Survey responses can be updated multiple times. Users can revise their responses and re-submit the form—only the most recent selection will be used.  

 

To move files from Google My Drive into a Google Shared Drive, follow the steps in this KB document. 

 

If you have questions about this change, please contact Tier 2 Support at sct2@iu.edu.

–IT Community Partnerships on behalf of The Google Storage Task Force


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  • About Us
  • Support Request
    • Chem ITG
    • Zone 4 (CITO)
    • Footprints (PBS)
    • IT Incident
    • By Zone or Department
    • Zoom Support
    • Kaltura Support
    • Canvas Support
    • Help Me Decide
  • Storage
    • Storage @ IU
    • Cloud Storage
    • OneDrive
    • Google Drive
    • Geode
    • Scholarly Data Archive (SDA)
    • Unit File Servers
    • Critical Data Infrastructure
  • Security/Policy
    • College IT Guidelines/Procedures
    • Incident Response Reporting
    • IU IT Policies
    • IU Polices Hierarchy Explained
    • Data Classifications
    • HIPAA
    • FERPA
    • SecureMyResearch Cookbook
    • ASQA HRMS & AUA/FERPA Compliance Lookup Tool
    • USSS AUA/FERPA Compliance Lookup Tool
    • Acceptable Use Agreement
  • Services
    • 3D Printing
    • Linux Administration – Landscape
    • Future Development
  • Software
    • Software and Services Selection Process Form
    • OriginPro
  • Resources
    • Campus Networks Speedtest
    • COVID-19
    • Faculty IT Advisory Council
    • Faculty Tech Guide
    • For IT Pros
    • High Performance Computing (HPC)
    • IT Checkup Tips
    • IT Outages/Construction Alerts
    • IUanyWare
    • IU Directory
    • IU Fax
    • IU Knowledge Base
    • IU Open Source
    • IUware
    • One.IU
    • Zoom and Teams at IU
    • Zoom/Canvas Solutions
  • Contact Us
    • By Zone or Department
    • IT People
    • College Technology Leadership Team (CTLT)
    • CoAS Storage Architect

The College of Arts & Sciences